Medical Inventory Management Software

Client Requirements

Our client is a leading healthcare provider in the USA and approached us for a solution for medical supply management. As the client is tied up with multiple hospitals, clinics, and pharmacies, he was facing issues in maintaining medical inventory frequently, hence decided to build medical inventory management software.

Being a reputed software development company in the USA, our client chose us to develop medical inventory management software. Their business involves distributing thousands of medical supplies, equipment, and pharmacy products to different locations, and their requirement was to track and manage everything from one place to prevent a shortage of supply and reduce waste of expired and unused medical supplies.

Challenges of Healthcare Medical Inventory Management

As the business was running at a high volume, the client faced several challenges with the profit. The first thing is the medical supply business runs in multiple locations, but there was no centralized control to track and manage the supply chain data in real-time. 

The key challenges of the project were

✔ Managing regulatory compliance: It was difficult to stay updated with the changing rules. This leads to continuous fines and missed compliance updates.

✔High-wastage of expiry product: Due to poor tracking methods and inventory management, products were expiring before use.

✔Manual errors and legal complications: Human errors frequently occur in documentation, which affected the accuracy of the process.

✔Slow and Inefficient Reordering Process: Delays in restocking essentials caused last-minute rushes and sometimes led to stock out when the product was urgently needed.

Hence, to solve these problems, the client decided to have customizable medical inventory solutions.

Solution for Healthcare Inventory Management

We offer top-notch software development services in the USA, hence we always start our project with detailed research to clear the basics first. Our team at Maneksoft first started with detailed research to understand their medical business, challenges, locations they operate, and the demand and supply chain on usual days and peak days. We checked several medical inventory software and their features to get an idea about design, UI/UX, functionalities, and technology requirements.

We identified the user as well as pain points from a medical business perspective hence, we decided to use only advanced technologies like AI, automation, cloud services, and more to make the software compatible with upcoming changes in the future. We developed a user-friendly and mobile-first dashboard to allow hospital administrators, pharmacists, and other medical staff to access the data from mobile easily.

To solve the above problems, we implemented the following features.

Key Features of Medical Inventory Management Software

• Sign-up: Users like medical owners, healthcare providers, pharmacy owners, hospitals, etc, can register themselves through email ID or phone number.
• Login: Once the account is created, users can log in through ID and password to interact with various healthcare providers and track and manage the supply.
• Automated tracking: To track all medical supplies and give real-time updates on inventory levels across multiple locations.
• AI-driven analytics: This helps to predict future inventory needs and prevent stock shortages or overstocking.
• RFID integration:  We integrated RFID for real-time tracking for security purpose and to ensure compliance with medical regulations.
• Automated alerts for expiry dates: The software will send automatic alerts for the expiry of medicines and equipment.
• Cloud-based access: For real-time data sharing and remote monitoring.
• Real-Time Inventory Tracking: To keep the stock levels updated across all locations.
• Automated Reordering: AI-powered system predicts usage trends and automates restocking.
• Expiry Date Monitoring: This feature sends alerts for products that are near to expiry dates.
• Barcode: Users can scan to track their supplies via software to decide whether to return or reorder.
• Regulatory Compliance Support: FDA and HIPAA compliance with automated tracking and reporting.
• Detailed Analytics & Reporting: Users can check the entire stock analytics in the analytics section of the software.

Tools and Technologies

✔ Backend: Node.js & Express.js

✔ Database: MongoDB & PostgreSQL

✔ ERP and Procurement System Integrations

✔ Cloud-Based Platform for Remote Access

✔ IoT for Real-Time Tracking and Data Analytics